AI meeting assistants join your calls (or record in person), create transcripts and turn them into summaries. Used well, they free you to focus on the conversation.
What they do
- Live transcription with speaker names
- Summaries of key points and decisions
- Action items with owners and deadlines
- Searchable archives of past meetings
Get better summaries
If your tool lets you customize the summary, use a prompt like:
Summarize this meeting in 3 sections: Decisions made, Action items
(owner, task, due date), and Open questions. Max 200 words.Turn notes into follow-ups
Paste the summary into an assistant and ask for a follow-up email to attendees, tasks for your project tool or a short update for people who missed it.
Etiquette and privacy
- Always tell participants a recording or AI note-taker is on, and follow local consent laws.
- Turn it off for sensitive conversations like HR, legal or personal topics.
- Check where recordings are stored and who can access them.
Review before sharing
Transcripts mishear names and numbers. Read the summary before sending it, especially action items.